WinVoice AI-enabled document workflow solutions
Document processing made simple
WinVoice is a flexible document workflow solution that helps organisations capture, manage and process documents with confidence. It reduces manual effort, improves visibility and keeps your workflows moving smoothly.
What is WinVoice?
WinVoice is a complete end-to-end solution, developed in collaboration with the NHS in the UK, that allows users to create letters, reports and other documents and distribute them electronically or in print. It is highly adaptable, having been designed to work seamlessly alongside existing software to offer greater document distribution efficiency to the NHS.
It can be used on the move too, with optional add-ons that enable users to view, edit and authorise documents from anywhere to speed up the sharing of information with multiple parties.
Why choose WinVoice?
WinVoice is designed to remove friction from everyday workflows:
- Capture documents from paper, email, PDF and digital sources
- Automate routing and approvals
- Track document status in real time
- Reduce errors and manual data entry
- Integrate seamlessly with your existing systems.
It’s everything you need to stay in control, with less effort.
AIVA (AI Voice Assistant), powered by Corti
Voice-enabled workflows for the NHS
Upgrade to AIVA to transform WinVoice into a fully voice-enabled solution. Combining clinically trained AI with AVT (Ambient Voice Technology), AIVA captures information in real time through natural conversation – reducing the need for manual data entry.
Designed for NHS environments, AIVA helps clinicians spend less time on screens and more time with patients, improving both efficiency and care quality.
Key features
- Hands-free document creation and navigation using voice
- Clinically optimised speech recognition with specialist medical vocabulary
- AI-driven speech-to-text tailored to healthcare workflows
- Secure and compliant with NHS governance standards
- Reduces admin burden and clinician screen time
Ready to reduce admin time and refocus on patient care?
FAQs
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What is WinVoice, and who uses it?
WinVoice is our suite of document creation and distribution applications, designed to support secure, end-to-end digital workflows. It’s widely used across the NHS by clinicians and secretarial teams throughout the UK, helping them create, verify and distribute clinical documents efficiently without relying on paper.
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Our documents contain sensitive patient information. Are they secure?
Yes, security is built into WinVoice as standard. All documents are stored centrally on secure servers and encrypted using 256-bit AES encryption, helping protect sensitive patient data at every stage of the process.
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We work as a large team. Can documents be shared or routed easily?
Absolutely. WinVoice is designed for team-based working.
Users can choose to view only the documents they’ve created or open up access across the wider team (permissions permitting). Documents are automatically routed to the originating clinician for verification, but authorised users can re-route them if needed. WinVoice also supports multi-verifier workflows, allowing several clinicians to sign off a document before it’s distributed.
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Do we need to print documents?
Not unless you want to. WinVoice is designed as a digital-first solution. Documents can be distributed electronically using a range of interfaces, including GP systems, EPR systems and secure email - reducing printing and postage costs as well as delays.
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Is speech recognition supported?
Yes. WinVoice fully supports speech recognition, allowing clinicians to create documents quickly and efficiently using their voice.
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Can WinVoice be launched from other systems?
Yes. While WinVoice works perfectly as a stand-alone application, it can also be launched directly from third-party systems. With WinVoice Web, users can open straight into a new document in full patient context, helping streamline everyday workflows.
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Do we need to create contacts in WinVoice to send documents?
In most cases, no. We regularly load national reference files for GPs, dentists and optometrists into the system for you. You’ll only need to create contacts for local or external recipients who aren’t included in those national lists.