Digital dictation hardware & software
Why choose digital dictation?
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Speed up turnaround
Customers report 20-40% faster document turnaround after moving from tape or manual workflows to digital dictation.
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Improve control and visibility
Track who’s working on what, with measurable workflow transparency.
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Support flexible working
Dictate securely wherever work happens – supporting hybrid and remote environments.
Tailored to your workflow
Digital dictation technology is applicable to any size or type of organisation that needs to quickly transform author-dictated files into formalised typed correspondence. Teams we’ve worked with have reduced the time between dictation and finalised document by an average of 40%.
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Healthcare
Consultant letters, clinical dictation workflows, admin transcription queues and task management
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Legal
Case dictations, client correspondence
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Surveying
Field notes, inspection reports
Digital dictation case studies
MKB Solicitors embraces the benefits of cloud-based digital dictation
OM System’s software and hardware ensure maximum security for Lancashire Constabulary’s armed response unit and negotiators
SpeechLive gives Wallace Quinn, solicitors and estate agents, the flexibility and accessibility to work anywhere
FAQs
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What dictation software solutions does Voice Technologies provide?
Voice Technologies supplies and supports a range of professional dictation software solutions, including our in-house WinVoice and FormStream applications, Philips Dictation (Speech Processing Solutions), OM System (formerly Olympus), and Microsoft Dragon dictation software.
Our solutions are designed for healthcare, public sector and corporate environments such as legal and surveying. They enable secure audio capture, workflow management and document creation and distribution.
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Which devices are supported by your dictation programme?
Our digital dictation programme supports a wide range of devices, including: Portable handheld dictation recorders; Desktop microphones and fixed recording stations; and Secure mobile dictation apps.
This flexibility allows users to dictate in clinical environments, offices or remotely while maintaining consistent workflow integration.
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How are dictations captured, stored and transmitted securely?
Our dictation software captures audio files securely and encrypts them during transmission and storage.
Depending on your infrastructure, files can be stored within secure cloud environments or on local servers in line with your IT governance policies. Enterprise systems include access controls and secure user authentication to protect sensitive information.
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Can dictations be automatically routed into transcription or workflow queues?
Yes. Our digital dictation systems support automated workflow routing, allowing recordings to be sent directly to transcriptionists, departments or predefined queues.
Dictations can also integrate with speech recognition systems to automatically convert audio into text before review and approval, improving turnaround times and efficiency.
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Do your dictation software systems provide audit trails and compliance reporting?
Yes. Our enterprise dictation software includes detailed audit trails, timestamps and activity logs to support compliance, governance and performance monitoring.
Reporting tools provide visibility into turnaround times, workload distribution and user productivity -supporting operational management and regulatory requirements.