FileStream web-based document import and distribution software
Suitable for:
FileStream is a web-based document import and distribution solution developed by Voice Technologies in collaboration with the NHS. It streamlines the capture, processing and sharing of externally generated documents, enabling organisations to convert and deliver information instantly in a searchable, accessible format.
Import. Process. Distribute.
FileStream replaces manual handling of externally generated documents with a streamlined digital workflow. Files such as PDFs and Word documents are uploaded and automatically converted into searchable, structured records, then distributed simultaneously to key destinations including EPR Clinical Portals, GP practices and patients - reducing delays and improving speed and accuracy.
Key Features
- Imports PDF and Word files into WinVoice
- Converts documents into searchable and viewable formats
- Integrates with existing systems and applications
- PAS look-up and specialty code assignment built-in
- Simultaneous distribution to EPR, Clinical Portal, GP systems and patients
- Metadata captured and applied during document processing
- Secure handling of all document transfers
Key Benefits
- Fast, efficient access to previously unsearchable documents
- Reduces manual processing and administrative workload
- Improves accuracy and consistency of document handling
- Ensures information is shared instantly across systems
- Supports digital workflows and reduces reliance on paper
- Enables secure and compliant document distribution
FAQs
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Who uses FileStream?
FileStream is used by healthcare organisations looking to streamline how externally generated documents - such as clinic letters, reports and third-party outputs - are captured and shared. It is particularly valuable for teams managing high volumes of documents that need to be quickly uploaded to the EPR and distributed to GPs and patients.
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We’ve used document import tools before and found them complicated. How is FileStream different?
FileStream is designed to be simple and intuitive. Users can upload documents in just a few clicks, with automatic processing, metadata capture and distribution happening in the background. There’s no need for complex manual steps or multiple systems - everything is handled in one seamless workflow.
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Can FileStream save us time?
Yes - significantly. FileStream removes the need to manually upload, re-key data or distribute documents across multiple systems. Documents are processed and delivered instantly, reducing administrative workload and freeing up valuable time for clinical and operational staff.
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Can FileStream save us money?
By reducing reliance on manual processes, printing and postage, FileStream helps lower operational costs. It also improves efficiency across teams, allowing organisations to do more with existing resources and reduce delays that can lead to additional costs.
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Can FileStream replace manual document handling entirely?
FileStream is designed to remove the need for manual handling of externally generated documents. By digitising the import, processing and distribution workflow, it enables organisations to move away from paper-based and fragmented processes towards a fully streamlined, digital approach.
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How secure is data in FileStream?
Security is a core focus. FileStream ensures documents are handled and transferred securely, with appropriate controls in place to protect sensitive patient information and support compliance with NHS data governance standards.
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Can FileStream handle large-scale deployment?
Yes. FileStream is built to scale across departments and organisations, supporting high volumes of documents without compromising performance. It integrates with existing systems, making it easy to deploy and expand as demand grows.