4 types of workflow applications to optimise your processes

Many of the inefficiencies that arise in a business’s processes go completely unnoticed. That’s largely because, when you’re doing the same processes every single day, it’s far harder to notice any problems with those processes.

But taking a step back from your routine can often bring your attention to inefficient and disorganised workflows. That’s why workflow applications exist, and why Voice Technologies is committed to optimising your processes in a way that makes sense for your business. In today’s guide to workflow applications, we’ll be breaking down the basics, the benefits, and 4 types of workflow solutions that can help your business.

What are workflow applications?

Workflow applications are software solutions that exist to streamline and automate business processes. They can make significant enhancements to task management, and communication between team members. The user-friendly interfaces of these applications allow businesses to quickly track and visualise their processes.

Workflow applications break down complex manual processes into simple and manageable tasks. The specifics will vary depending on the application, but in most cases, you would then be able to assign these tasks to specific members of your team. At that point, their progress can be easily tracked. There will also be a number of features that can further optimise your business’s workflow, including notifications and tools for reporting.

There’s no one industry that these applications are specifically designed for. They’re used in a wide variety of industries, from finance to healthcare. What makes most types of workflow applications particularly useful is that they can be customised to the needs of your specific company.

Benefits of workflow applications

As we’ve already touched on, there is a wealth of benefits to using workflow applications for your business. The following are just a handful…

• Workflow applications allow you to electronically verify documents using any compatible device, including desktop, tablets, and mobile phones. For many companies, manual document verification is all but obsolete, and workflow apps eliminate the need for them. This will also reduce the risk of errors in your documentation.
• Workflow apps, particularly apps provided by Voice Technologies, can be easily integrated with digital dictation applications. This allows you to automate the dictation and transcription process, saving significant time and effort.
• Immediate electronic file distribution means you no longer need to wait for physical documents to be printed, distributed, and processed. Instead, electronic files can be distributed instantly.
• Tools for document tracking and re-allocation allow you to easily monitor the progress of documents, and re-assign tasks where necessary.
• Workflow apps can also be easily integrated with your existing systems. You won’t need to completely overhaul the rest of your systems if you’re moving to a new workflow application.
• Security is always a priority when it comes to workflow applications, ensuring that your data is secure, as well as compliant with legal obligations.

4 types of workflow applications from Voice Technologies

We offer a number of information workflow solutions right here at Voice Technologies. Their specific features vary, so let’s break down the basics…

• A web-based e-forms application designed to streamline form processing and eliminate the need for paper forms, FormStream allows you to easily populate, save, process, and upload forms. The primary benefit of FormStream is that it reduces the need for manual data entry, which is inherently time-consuming.
• Voice Technologies has developed digital support for the National Early Warning Score (NEWS2) system. NEWS2 is a tool that NHS staff rely on to track and monitor the health of their patients. Our web-based system allows healthcare professionals to digitally record physiological measurements.
• Our WinVoice document workflow apps help healthcare workers create and distribute documents quickly and efficiently.
• ChronoLog is a web-based patient chronology management system, also designed for healthcare professionals. It allows for the recording and sharing of significant events that occur throughout a patient’s life, resulting in a comprehensive overview of their medical history.

Conclusion: 4 types of workflow applications to optimise your processes

Workflow applications offer businesses a range of benefits, including more efficient task management, improved communication, and streamlined processes. Voice Technologies' several types of workflow applications are designed to be customised to the specific needs of your company and industry. With features like web-based patient chronology management via ChronoLog, and WinVoice document workflow apps, our solutions are specifically designed to optimise your business's workflow.

Voice Technologies creates workflows that make sharing data secure, quick and simple. Our aim is to transform your data into relevant, practical information and present it in ways that are tailored to your organisation’s needs.