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form automation software

Here are our answers to some frequently asked questions about FormStream

Who uses FormStream e-forms?

FormStream e-Forms are suitable for any organisation or function that wants to replace paper forms or improve on existing e-Forms.

Developed and rigorously tested in the UK’s National Health Service (NHS), one of the largest employers in the world with multiple applications and systems, FormStream e-Forms streamline workflows and reduce costs in organisations large and small.

We’ve used e-forms before and found them complicated. How is FormStream different?

FormStream is a dedicated e-Form application, it’s not a compromise add-on to another product so the e-Forms we create are specifically designed to achieve what you need to do and they are never over-engineered.

Our software specialists start by understanding your workflow to design your e-Form specifically for its context. They listen to what you need the form to achieve and do not allow a form to become ‘all things to all people’ resulting in user-friendly, efficient e-Forms. Feedback confirms this is the main reason users like using FormStream e-Forms so much.

How can FormStream save us time?

FormStream e-Forms can be designed to be auto-populated from with data from other systems used in your organisation, saving time previously spent on manually keying in data. Mobile-friendly, FormStream’s e-Forms can be created, populated and then shared instantly and simultaneously with the users that need them so no time is lost in sending forms individually and awaiting replies before sharing with others.

In the NHS, demographic data from the patient admin system is inserted automatically into FormStream’s e-Forms. Completed e-Forms are shared instantly across service boundaries instead of waiting for transcription and review. For people on the move, forms can be created or updated anywhere using a tablet or mobile, synchronised on return to the clinic, and uploaded to the EPR.

How can FormStream save us money?

As well as saving time by avoiding manual data entry, FormStream saves the costs of printing and postage/distribution.

Can FormStream replace paper forms entirely?

Yes, with FormStream there’s no need to print, scan and upload paper forms. Forms are saved, processed and uploaded to the relevant location in one move so they’re shared instantly.

Take a look at our video overview of how they work…

Other e-form applications we’ve tried haven’t integrated with our other apps. Can FormStream?

FormStream is not just another e-Form product. Our software developers are experienced in integrating FormStream e-Forms seamlessly with existing systems and designing e-Forms with the user experience firmly at the forefront of every development.

We are adept at designing e-Forms for complex systems such as those used within the NHS where multiple FormStream e-Forms integrate with national IT systems including SCI-Store, Electronic Data Transfer (EDT), clinical portals, e.g. Orion Health, and patient admin systems, e.g. TrakCare and Lorenzo. Forms are auto-populated from demographic information using data from the patient admin system.

What kinds of e-forms have you created already?

Take a look at our FormStream videos and visit our FormStream Library for lots of examples, and remember, if you don’t see exactly the e-Form you need, we’ll create one for you!

Can we make sketches and upload images straight into the e-forms?

Yes, FormStream includes the convenience of making sketches and importing images. Take a look at these examples of a Dental Referral and an Operation Note…

How secure is data in the e-forms?

All data is fully encrypted. Only authorised users can access the e-Forms they are permitted to see.

Can FormStream handle large scale deployment?

FormStream has been developed in conjunction with the NHS – the world’s largest employer with 1.3 million employees ­­– so it is ideal for large scale deployment.

Voice Technologies has years of experience in both small-scale pilot projects and large-scale deployments. We offer high levels of customer support for users of our products, including FormStream, on a daily basis.

Get in touch to talk about how FormStream can help improve performance, and save you time and money Get in touch to talk about how FormStream can help improve performance, and save you time and money